PRIVACY POLICY
PICKLES NE
Effective date: September 25,2025
1. Introduction
Pickles ("we", "us", "our") respects your privacy and is committed to protecting the personal information you provide when using our website, mobile apps, events, registration forms, and related services (collectively, the "Services"). This Privacy Policy explains what information we collect, how we use it, with whom we share it, and your rights. By using our Services you consent to the practices described here.
2. Information We Collect
- Personal Information you provide directly: name, email address, phone number, postal address, date of birth (if required), membership details, emergency contact, payment information (processed by third-party payment processors), photos or video you submit, and any other information you include on registration forms, contact requests, or membership profiles.
- Automatically collected information: IP address, device and browser type, pages visited, referrer URL, access times, and analytics data.
- Cookies and similar technologies: session cookies, persistent cookies, and local storage used to remember preferences, login sessions, and to analyze site usage.
- Third-party information: information from social networks,??public profiles, and other third-party services you authorize.
3. How We Use Your Information
We use collected information to:
- Provide, operate, and maintain our Services (membership management, event registration, scheduling, communications).
- Process payments and refunds.
- Communicate with you about your membership, events, billing, updates, and promotions you opt into.
- Improve and personalize the user experience and site functionality.
- Enforce our terms, prevent fraud, and ensure safety at events and on the premises.
- Comply with legal obligations.
4. Legal Bases For Processing (where applicable)
If you are in a jurisdiction that requires a legal basis (for example, the EU), we process your personal information based on one or more of the following: your consent, performance of a contract (e.g., membership agreement), our legitimate interests (e.g., improving services, fraud prevention), or legal obligations.
5. Sharing and disclosure of information
We may share personal information with:
- Service providers and vendors who perform services on our behalf (payment processors, email providers, hosting and analytics providers, scheduling software).
- Coaches, staff, and volunteers as necessary for club operations (roster management, emergency contact access).
- Other members or event participants when you register for public events or when you opt to share profile information.
- Law enforcement, regulators, or other third parties when required by law or to protect rights, property, safety, or in response to legal processes.
- Business transfers: in the event of a merger, sale, reorganization, or acquisition, personal information may be transferred as an asset of the business.
We do not sell personal information for monetary consideration. If this changes, we will notify you and provide applicable choices.
6. Cookies and Tracking Technologies
We use cookies and similar technologies to operate the site, remember preferences, and analyze usage. You can control cookies through your browser settings and opt-out of certain tracking via your device or browser. Third-party services we use may also set cookies; their policies govern that data.
7. Third-party Links and Integrations
Our Services may contain links to third-party sites or integrate third-party services (social media plugins, mapping, analytics). We are not responsible for those third parties’ privacy practices. Review their privacy policies before providing personal information.
8. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, loss, or misuse. However, no transmission or storage system is completely secure; we cannot guarantee absolute security.
9. Data Retention
We retain personal information as long as necessary to provide Services, fulfill legitimate business purposes (including legal or accounting obligations), or as required by law. When no longer needed, we will securely delete or anonymize the information.
10. Your Rights and Choices
Depending on your jurisdiction, you may have rights including access, correction, deletion, restriction of processing, objection to processing, data portability, and the right to withdraw consent. You may also unsubscribe from marketing communications at any time via the unsubscribe link or by contacting us. To exercise rights or make requests, see Contact information below. We may require verification before fulfilling certain requests.
11. Minors
Our Services are not intended for children under 13 (or higher minimum age required by local law). We do not knowingly collect personal information from children without parental consent. If you believe we have collected information from a child without consent, contact us to request deletion.
12. International Transfers
If you are located outside the country where our servers or service providers operate, your information may be transferred to and processed in other countries. We take steps to protect your data in accordance with this policy and applicable law.
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. We will post the updated policy on our website with an updated effective date. For material changes, we may provide additional notice (e.g., email).
14. Contact Us
For questions, requests, or concerns about this Privacy Policy or your personal data, contact:
Pickles
Email: reservations@wkdpkl.org
Mailing address: 357 Columbia Rd Hanover, MA 02339
Phone: 781-816-5021
If you are in a jurisdiction with a supervisory authority, you may also have the right to lodge a complaint with that authority.
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